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Summary Who May Apply: This announcement is open to all U.S. Citizens. This announcement will be used to fill positions with an entry grade of GS-7, with a target grade of GS-8. The minimum salary for grade GS-7 is $51,115, the maximum salary is $66,450. The minimum salary for grade GS-8 is $56,607, the maximum salary is $73,587. Responsibilities Provides services as an office assistant performing administrative and clerical duties in support of the work of the Director or Deputy Director of a DFAS Center. Prepare a wide variety of correspondence, reports, and other documents from handwritten drafts using office automation equipment, ensuring correct grammar, spelling, capitalization, punctuation, and format. Keep supervisor’s calendar and schedule appointments and meetings based on personal knowledge of workload and current issues without prior approval. Receive visitors and phone calls, determine nature of request, and refer only those contacts needing staff attention. Route calls and visitors based upon knowledge of programs and operations. Read and process incoming correspondence and material, identifying which items need to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations, or handled personally. Requirements Conditions of Employment Qualifications One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-06) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized Experience includes: applying knowledge of the rules, procedures, operations, organization, and functions of an organization sufficient to perform all administrative work of the office of a Director, Deputy Director or department head; monitoring the work of other personnel; providing guidance and training on administrative procedures; applying administrative practices and procedures for managing correspondence, and maintaining files; and scheduling conferences/meetings to include making necessary travel arrangements. One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized Experience include: Managing and scheduling appointments for a Senior Leader or department head; using office automation software and ability to research, interpret and apply clerical and administrative regulations; performing review of correspondence to ensure compliance with regulations, grammar, format and special policies for correspondence are followed; advising secretaries and action officers in subordinate units on such matters as the application of procedures, correspondence and reporting requirements; maintaining Senior Leader appointment calendars, scheduling conferences/meetings, maintaining files, and making travel arrangements; greeting and interacting with high-level visitors to the Senior Leader; working with subordinate secretaries to schedule events or meetings with the Senior Leader. A minimum typing proficiency of 40 WPM is required. Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience. Education Substitution of Education for Specialized Experience is generally not applicable above GS-05, but may be considered if it is directly related to the position being filled. GS-07 Substitution of Education for Experience: One full year of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html). GS-08 Substitution of Education for Experience: Eighteen months of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html). Equivalent combinations of education and experience may be used to substitute for the specialized experience requirement. Additional Information Moving expenses will not be paid. This position is not covered by a bargaining unit. This position is Non-Exempt from the Fair Labor Standards Act. The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click here. For positions where relocation is paid (see Location block of vacancy announcement), you can learn more about relocation allowances and entitlements. A one year probationary period may be required. Telework availability will be based upon the mission requirements and supervisory determination. We may use this announcement to fill additional vacancies within 90 days of the closing date. Travel requirement is Seldom. DoD Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the full performance level only. Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, Males born after 12-31-59 must be registered or be exempt from Selective Service (see http://www.sss.gov). Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee and attain a rating of at least 90, you may be entitled to receive special priority selection under the ICTAP. For more information on ICTAP, click here ICTAP Guidance. NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible Drug Testing Not Required Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level. The Security Designation will vary and dependent upon position and may require a secret clearance or higher. Employment in this position requires a background investigation which may delay starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn. Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements. All applicants are encouraged to apply electronically. If you are unable to apply on-line, you may contact 317-212-0454 for assistance.