Defense Finance and Accounting Service CONTRACT SPECIALIST in Whitehall, Ohio

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Duties
Summary

Who may apply: Department of Defense (DoD) Agency Employees, VEOA only.

This announcement will be used to fill positions with an entry grade of, GS-09, GS-11 or GS-12. The minimum salary for grade GS-[09] is $52,177, the maximum salary is $67,831. The minimum salary for grade GS-[11] is $63,128, the maximum salary is $82,069. The minimum salary for grade GS-[12] is $75,665, the maximum salary is $98,364.

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Responsibilities
  • Develop procurement packages for various acquisition needs that vary in complexisty. Procures and administers a variety of contracts which frequently require special quality assurance provisions or other specialized terms and conditions.
  • Serves as the principal contact for the contract and represents the agency in conferences with industry, state, and local governments pertaining to the procurement.
  • Incumbent analyzes proposals for conformance with the solicitation; performs cost or price analysis, including review of cost breakdowns to determine reasonableness.
  • Coordinates the establishment of a technical evaluation committee to determine acceptability of technical proposals; obtains required pre-award surveys to establish contractor responsibility
  • Obtains audits and pricing reports to develop negotiation strategy.
  • Develops and maintains systems to evaluate and monitor contractual performance related to such areas as delivery, cost, and amount of progress or advance payments, effective use of government furnished property, scheduling and usage of facilities.
  • Plans and conducts post-award conferences to ensure compliance with, and full understanding of contractual requirements and to preclude unauthorized changes or alterations in contract provisions.
Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

12

  • #### Job family (Series)

1102 Contracting

  • Requirements

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Requirements
Conditions of Employment
  • Must be a U.S Citizen or National
  • Registered for Selective Service (males born after 12-31-1959)
  • Suitable for Federal employment
  • Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.
  • This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
  • Time in Grade Requirement - see the Qualifications field below for more details.
  • Obtain/Maintain Defense Acquisition Workforce Improvement Act Certification (DAWIA).
Qualifications

To qualify for this position you must meet the basic requirements described below.

Basic Education Requirements: A. Bachelor's degree from an accredited educational institution authorized to grant baccalaureate degrees; AND B. At least 24 semester hours in any combination of the following fields: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (This requirement can be obtained within the degree or in addition to the degree). Selectee must be Level II certified (or eligible for certification within 24 months of appointment) in the contracting career field. Mandatory training, experience, and education DAWIA requirements will be used during the rating process. Please attach a copy of the highest DAWIA certification in contracting which you currently hold.

In addition to the Basic Competency Requirements listed above, one year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade in the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized experience for each grade level is described as follows:

GS-09 Specialized experience is defined as: Performing activities related to the award and administration of contracts for goods and services assuring that all activities performed are in compliance with applicable procurement regulations and procedures.

Examples of this experience could include:demonstrated knowledge of commonly used contracting methods and contract types for contract actions that are based on application of sound business practices, evaluation of quotes, determination of contractor responsibility, and evaluation of contractor performance.

GS-11 Specialized experience is defined as: Independently performing duties involved with the award and administration of contracts.

Examples of this include:independently reviewing complex requests for procurement; providing guidance to others involved in the development of statements of work or data requirements; conducting pre-award conferences; processing protests; determining the responsiveness of bids; independently reviewing contractor performance to include monitoring contractor activity through personal contact or review to assure compliance; utilizing a variety of price/cost analysis techniques involving a wide range of related factors affecting contractors' costs to establish negotiation positions.

GS -12 Specialized experience is defined as: broad knowledge and skill in contracting principles and procedures for pre- and post-award activities to award and administer contracts for a variety of specialized equipment and services.

Examples of qualifying specialized experience: Experience in procuring requirements and participating in negotiations in the pre- and post-award phases of contracting; experience analyzing current price trends, cost factors applicable to the review, and evaluation of contractor proposals; experience in developing procurement packages for various acquisition needs that are more complex; and experience in using automated contract systems.

You may need to send proof of education or of certification to be considered for this position. Click here for more information on who must submit documentation at the time of application and what documentation is acceptable: Transcripts and Certifications.

Time-in-Grade for a GS-09: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-07 or higher grade in Federal Service.

Time-in-Grade for a GS-11:Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-09 or higher grade in Federal Service.

Time-in-Grade for a GS-12: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-11 or higher grade in Federal Service.

Education

Substitution of Education for Experience:

GS-9 -Two full years of progressively higher level graduate education, Master's or equivalent graduate degree, may be substituted to meet the specialized experience requirement. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply.

GS-11 - Three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree may be substituted to meet the specialized experience requirement. Equivalent combinations of successfully completed higher-level graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply.

GS 12 and above:Education is not substitutable for specialized experience at this grade level.

Additional information
  • If you are unable to apply online, view the following link for information regarding Alternate Application.
  • Moving expenses will be paid.
  • We may use this announcement to make a temporary promotion. For some positions, the temporary promotion may be made permanent without further competition.
  • Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment.
  • A two year probationary or trial period may be required.
  • We may use this announcement to fill additional vacancies within 120 days of the closing date.
  • This position is Exempt from the Fair Labor Standards Act.
  • Travel requirement is seldom (1-24%).
  • This position is covered by a bargaining unit.
  • Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, at http://www.dtic.mil/whs/directives)
  • Selectee must be level II certified (or eligible for certification within 24 months of appointment) in the contracting career field. Mandatory training, experience, and education DAWIA requirements will be used during the rating process. Attach a copy of the highest DAWIA certification in contracting which you currently hold.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT NOTE - YOU MUST FOLLOW ALL APPLICATION INSTRUCTIONS CAREFULLY. ERRORS OR OMISSIONS MAY AFFECT YOUR RATING.

All information included in the resume and Occupational Questionnaire is subject to review and verification. HR will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. Applicants meeting the minimum requirements will be further evaluated based upon information you provided in the Occupational Questionnaire. If a determination is made that the work experience described in your submitted resume does not support your responses to the self-assessment questionnaire, your score may be reduced, and you may lose consideration for this position. If you are already a DFAS employee, you may be subject to disciplinary action, up to and including removal from Federal service, if you are found to have exaggerated, embellished, inflated, mischaracterized, or falsified your resume or qualifications.

The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training and experience related to the following critical competencies:

  • Communication
  • Contracting/Procurement
  • Influencing/Negotiating
  • Technical Competence

You can preview the Assessment Questionnaire here: https://apply.usastaffing.gov/ViewQuestionnaire/10272815

DFAS recognizes the value of competencies gained through formal education and professional certifications. To ensure that consistent credit is given for these credentials in the selection process, DFAS has developed standard selection criteria to be used when filling positions in professional and administrative series. Selections for professional and administrative positions will be based on four categories of selection criteria: Experience, Other, Education, and Certifications.

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Background checks and security clearance
Security clearance

Other

Drug test required

No

  • Required Documents

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Required Documents

You must provide a complete Application Package which includes: 1. Resume: You are encouraged to choose only ONE method of submitting your resume. (HR will review the resume that the system date stamps as the latest one received and this may not be the resume, which best reflects your qualifications for the job and may result in an ineligible rating.) You may submit your resume by: attaching in your USAJOBS account. For assistance in preparing your resume, take a look at the DFAS Resume Tools. 2. Complete Assessment Questionnaire:Your resume must describe the quality of work in regards to responses to the occupational self-assessment questionnaire as they generate your numerical rating. 3. Other Supporting Documents.

The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement. 1. Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience. For additional information on acceptable documents or to see if you must submit documentation click here Transcripts and Certifications. You must also document your education and/or certifications in your resume. 2. SF-50: With the exception of current permanent DFAS employees, current or former federal employees must submit a Notification of Personnel Action reflecting the highest grade held on a permanent basis, tenure and appointment type. 3. Veterans Documentation: Click to review these authorities and documents verifying eligibility for a VEOA, VRA and/or 30% or more disabled veterans hiring authorities. 4. Military Spouse: Click here to review this authority and the documents you are required to submit. 5. ICTAP Eligibles: A copy of the RIF separation notice and SF-50 if available. 6. Other Special Hiring Authorities: Click here to review these authorities and the documentation you are required to submit. 7. You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility.

WARNING:Failure to submit a complete application package including any required documentation by 11:59 PM (EST) 08/20/2018, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

To apply for this position, you must provide a complete Application Package. See required documents below.

Click 'Apply Online' to create an account or log in to your existing USAJOBS account. 1. Follow the prompts to complete the assessment questionnaire and upload required documents. 2. Please ensure you click the Submit My Answers button to submit your application. 3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.

The following link will help you determine if you meet the eligibility to apply for this position: http://www.dfas.mil/careers/howtoapply/vacancyannouncement/appointment-eligibility.html

PLEASE NOTE: You will be considered only for those appointment eligibilities for which you select, attach supporting documentation and are found eligible.

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Agency contact information
HR Customer Care Center
Phone

(317) 212-0454

Email

dfas.indianapolis-in.zh.mbx.dfasmeritcc@mail.mil

Address

DFAS - ENTERPRISE MANAGEMENT SERVICES 8899 E. 56th Street Indianapolis, IN 46249 US

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Next steps

The occupational questionnaire and the resume that you submit will be used to assess your qualifications for the job, and to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/507246300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 08/07/2018 to 08/20/2018

Service: Competitive

Pay scale & grade: GS 9 - 12

Salary: $42,656 to $98,364 per year

Appointment type: Permanent

Work schedule: Full-Time