Job Information
Frederick County, VA Government Records Clerk in United States
Records Clerk
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Records Clerk
Salary
$34,939.00 - $40,180.00 Annually
Location
Winchester, VA
Job Type
Full-Time
Job Number
3102004
Department
SHERIFF
Opening Date
02/29/2024
Description
Benefits
Description
Position Summary: Performs specialized clerical duties such as record-keeping and managing forms and information. Responds to queries by retrieving information in file systems.
Essential Functions
Essential Duties: The requirements for this position include, but are not limited to, those outlined below. All job functions, education and experience, general knowledge and abilities, and physical requirements are subject to possible modification to reasonably accommodate individuals with disabilities to enable them to perform the essential functions of the job. This document does not create an employment contract, implied or otherwise. It is the employer’s discretion to add or change the duties or requirements of this position at any time.
Processes, classifies, indexes, organizes, files, searches, retrieves, archives and disposes of hardcopy and electronic records;
Handles and resolves routine records management service requests and other associated issues;
Maintains updated files, and completes all forms;
Answers queries by searching and retrieving files;
Processes all incoming and outgoing correspondence;
Performs data entry, and adds new files to archives;
Modifies or purges entries, and checks to ensure files are complete;
Aids people in retrieving information;
Works with electronic storage media -- such as hard drives and CD-ROMs;
Uses scanners to convert forms, receipts, and reports into electronic format;
Faxes and photocopies files, and stores and extracts file information from computer; and,
Performs other duties as assigned.
Typical Qualifications
Education: Possesses high school diploma or GED equivalent.
Experience: Minimum five (5) years of experience in an office setting.
Knowledge, Skills and Abilities: Ability to maintain a high degree of confidentiality and make decisions where precedents may not be established. Capable of reviewing several diverse reference sources and select data for reports and other forms of correspondence. Ability to maintain composure during stressful situations, and understand department operations, policies, procedures, and organizational relationships. Possess knowledge and use of business English, spelling, and punctuation. Knowledge of computer equipment and software programs such as Microsoft Office applications. Knowledge of the organization and maintenance of record keeping systems. Possess exceptional organizational, strong communication, leadership, superior customer service, and interpersonal skills.
Supplemental Information
Physical Demands and Environmental Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Requires light physical effort working almost exclusively with lightweight materials (up to 30 pounds) including but not limited to walking, talking, stooping, sitting (for extended periods), kneeling, bending, reaching and gripping. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels, and visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Office work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g., business office, light traffic).
Heated and air-conditioned office. The worker is not subject to adverse environmental conditions.
Criminal History:
Any conviction or plea of guilty or no contest to a felony or any offense that would be a felony if committed in the Commonwealth of Virginia.
Conviction of any Class 1 or Class 2 misdemeanor, excluding traffic violations which are discussed separately, or the Virginia State Law equivalent within the last 5 years.
Any conviction of plea of guilty or no contest to any misdemeanor involving moral turpitude including but not limited to petit larceny under Section 18.2-96 of the Code of Virginia or any offense involving moral turpitude that would be a misdemeanor if committed in the Commonwealth of Virginia. Crimes of moral turpitude include but limited to: fraud, all theft offenses and perjury.
Any conviction or plea of guilty or no contest to any misdemeanor sex offense in the Commonwealth of Virginia, another state, or the United States, including but not limited to sexual battery under Section 18.2-67.4 of the Code Of Virginia or consensual sexual intercourse with a minor 15 or older under clause (ii) of Section 18.2-371 of the Code of Virginia, or domestic assault under Section 18.2-57.2 of the Code of Virginia or any offense that would be domestic assault under the laws of another state or the United States.
Any conviction that requires the registration in the Virginia Sex Offender Registry.
Adult commission of undetected crimes of a serious or repetitive nature.
Traffic Violations:
Three or more negative points on a Virginia Operator's License or the equivalent for out of state licenses. Points may be negated up to 5 points by attending defensive driving school offered by the Division of Motor Vehicles prior to initial testing.
A conviction of Driving Under the Influence of drugs or alcohol in the past three years, or more than one conviction of Driving Under the Influence in the applicant's lifetime. Any conviction of driving under the influence of drugs or alcohol, refusal to take blood or breath test, eluding police, racing, or leaving the scene of an accident within the last 5 years.
Active revocation or suspension of driving privileges in any state or driver's license suspended or revoked in the previous three years.
A conviction in the previous three years of failure to stop after an accident (hit and run), operating a vehicle with a suspended or revoked driver's license, participating in a speed contest or drag racing, fleeing or eluding a law enforcement officer, reckless driving or driving to endanger or violation of state regulations on implied consent.
Involvement in two or more avoidable (at fault) motor vehicle accidents during the previous three years.
Drugs:
Sale or distribution of illegal drugs of any kind.
Any illegal use of cocaine or heroin, or any other controlled substance listed in Schedule I or Schedule II of Title 54.1 of the Code of Virginia in the past five (5) years, or the use of any controlled substance listed in Schedule I or II more than once in the applicant's lifetime.
Any illegal use of any controlled substance listed in Schedule I or Schedule II of Title 54.1 of the Code of Virginia in the past five (5) years or the illegal use of any controlled substance listed in Schedule I or II more than twice in the past ten years. The use of any hallucinogenic substance, such as LSD, PCP, or Psilocybin at any time in the applicant's life.
Illegal use or possession of anabolic steroids within the last three (3) years.
Illegal use or possession of marijuana or a derivative thereof within the previous twelve (12) months at time of application.
Any illegal drug use of any kind after the age of thirty (30) will be evaluated on a case-by-case basis which has surpassed the duration limits set above in numbers 1 through 5 of the drug section.
Illegal drug is defined as set forth in the Federal Controlled Substance Act, 21 U.S.C. §800 et al. and by the Code of Virginia.
Credit:
Demonstrated history of financial irresponsibility. (Examples of areas of concern include unpaid collections or unsatisfactory judgments where no payment plan has been established). Please call the academy staff to discuss your specific credit issues and concerns.
Others:
Past or current gang affiliation.
Dishonorable discharge from any military service.
Untruthfulness and/or the intentional withholding of information on any application, interview, or paperwork associated with the position. Examples of intentional withholding of information would include deliberate inaccuracies or incomplete statements.
Intentional failure to follow the directions outlined in the testing process or relying on others to complete any portion of the testing process.
Note:
This is not intended to be an exhaustive listing of background disqualifiers. Applicants who are successful in the initial testing will undergo a thorough background investigation, including polygraph examination. Areas of concern will be evaluated on a case-by-case basis within the context of the full investigation/review. Examples of areas of concern may include, but are not limited to, the following:
• Reduction of charges as a result of a plea agreement or other form of sentencing disposition prior to a conviction in any of the aforementioned criminal and driving history categories.
• Crimes committed as a juvenile, including undetected crime.
• Patterns of reckless and/or irresponsible driving.
• Multiple convictions of driving under the influence.
• Illegal drug use or possession that does not fall within the parameters defined above, including the use or possession of prescription drugs without a proper prescription.
• Less than honorable military discharge, erratic work record, or unfavorable employment references.
• Pending litigation or prosecution for criminal offenses must be resolved prior to consideration for employment.
Some minor offenses are classified as Class 1 misdemeanors (e.g. littering) but would not result in automatic disqualification. Convictions of this nature would be evaluated on a case-by-case basis in the context of the full investigation/review.
All positions are subject to a criminal background check for any convictions that relate to the job duties and responsibilities.
The County's EEO Utilization Report has been available at www.fcva.us/jobs.