Shaw Industries Inc Project Coordinator - Spectra - Los Angeles, CA in Van Nuys, California

Job Title

Project Coordinator - Spectra - Los Angeles, CA

Position Overview

Position Overview:

Coordinate contract flooring projects from the approval of the project through the final completion. Insure that each project is completed on schedule, that the quality meets all standards, that the projected profit levels are maintained or improved, and that the customer is completely satisfied.

Purchasing Duties:

  • Communicate with mills and other distributors to determine the availability of products

  • Responsible for ordering submittal samples and sending out submittal packages.

  • Responsible for the placing material purchase orders and tracking them until delivery.

  • Respond with urgency and flexibility to meet frequently changing project schedules.

  • Perform consistent, timely follow-ups with suppliers, tracking multiple shipments of items depending on the complexity of the job

  • Make freight arrangements for products shipments in the most expeditious and cost-effective manner

  • Thorough follow up is essential.

Billing Duties:

  • Distribute Sales Persons billing summary sheets bi-monthly for necessary billing to customers for work completed.

  • Maintain required documentation in job folders and on the computer system to support the projects. Assemble all information related to the projects.

  • Prepare AIA type billing monthly and maintain job folders for payment verifications and final invoicing.

  • Review for extras and change orders needed, determine necessary documents for billing, verify for accuracy.

  • Submit to Credit Manager for signatures and forward to the client prior to draw date per contracts.

  • Complete accurate billing in the system to match payment applications sent.

  • Follow up with the client to verify all documentation received meets approval for payment.

  • Prepare necessary project close-outs at end of projects.

Required Competencies:

  • Execute Action Plan

  • Initiate Action

  • Adapt and Change

  • Demonstrate Good Judgment

  • Building Trusting Relationships


  • High School Diploma/GED.

  • Proficiency in MS applications to include Word, Excel.

  • Strong verbal and written communications skills are mandatory due to extensive contact with general contractors and our project management group.

  • Ability to multi-task and consistently meet time-sensitive deadlines and communicates status to Management in a timely manner.


  • Construction administration background a plus.

  • Some College acceptable.

  • At least 2 years clerical/administration experience preferred.

Work Shift

8 hour, day shift

Our Nation’s veterans bring an extraordinary array of skills and training to any position. Shaw actively works to understand how these skills can translate to our job categories.Shaw will consider an applicant’s military service and work experience when determining whether a candidate meets the requirements of a posted job. Shaw values Diversity & Inclusion. We are an Affirmative Action and Equal Opportunity Employer, Veterans & Disabled.

Shaw Industries Group, Inc. is more than a flooring company – we are 22,000 people united in our vision of creating a better future for our customers, for our people, for our community and for our company. We provide carpet, resilient, hardwood, tile & stone, laminate, synthetic turf and other specialty items for residential and commercial markets worldwide. We meet diverse customer needs through an expansive portfolio of brands, including: Anderson Tuftex, COREtec, Patcraft, Philadelphia Commercial, Shaw Contract, Shaw Floors, Shaw Hospitality, Shaw Sports Turf, Southwest Greens, USFloors and more.

Headquartered in Dalton, Georgia, Shaw is a wholly owned subsidiary of Berkshire Hathaway with nearly $6 billion in annual revenue and representation throughout the U.S., as well as in Australia, Belgium, Brazil, Canada, Chile, China, France, Great Britain, India, Mexico, Scotland, Singapore and the United Arab Emirates. For more information about our company brands, operations and community involvement, visit

If you need any additional assistance or accommodation or have questions, please contact us at