Job Information
MyFlorida PROGRAM SPECIALIST IV-DOE - 48001689 1 1 1 in TALLAHASSEE, Florida
PROGRAM SPECIALIST IV-DOE - 48001689 1 1 1
Date: May 6, 2024
Location:
TALLAHASSEE, FL, US, 32399
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 828825
Agency: Department of Education
Working Title: PROGRAM SPECIALIST IV-DOE - 48001689 1 1 1
Pay Plan: Career Service
Position Number: 48001689
Salary: $48,000 - $55,000
Posting Closing Date: 05/27/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Florida Department of Education
Division of Career and Adult Education
Bureau of Grants Administration and Compliance
Office of Quality Assurance and Compliance
Location: Tallahassee Turlington Building
Program Specialist IV – DOE (CS)
Salary Range: $48,000 - $55,000
Office of Quality Assurance and Compliance
The Quality Assurance and Compliance office within the Division of Career and Adult Education is committed to ensuring excellence in Career and Adult Education programs through effective oversight, targeted support, and continuous improvement.
Office Contact
Kara Kearce (850) 245-9033
Job Description
The Division of Career and Adult Education, Bureau of Grants Administration and Compliance is seeking a Program Specialist IV who will ensure program quality and effectiveness. Your key responsibilities will include establishing and implementing a comprehensive quality assurance and monitoring system covering compliance, performance, fund utilization, and technical support.
This role requires a highly organized and motivated individual with strong analytical and problem-solving skills. You must be able to travel and confidently communicate with large groups. It is also important that you demonstrate professionalism, punctuality, and the ability to manage multiple responsibilities while working closely with colleagues and stakeholders.
Duties and Responsibilities
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
Develop and implement a system for quality assurance and monitoring.
Monitor compliance, program performance, and fund utilization.
Provide technical assistance to various stakeholders.
Demonstrate professionalism and timeliness in monitoring assignments.
Balance multiple priorities while maintaining productivity under tight timeframes.
Collaborate with colleagues and stakeholders.
Ensure compliance with federal and state regulations.
Contribute to program improvement and risk assessment.
Conduct program monitoring and fiscal reviews.
Follow up on recommendations and assist in program implementation.
Communicate clearly, both in writing and verbally.
Willingness to travel as needed.
Maintain a high level of professionalism.
As assigned, participates in, or represents the office in meetings, briefings, conferences, etc., enhancing the accomplishment of responsibilities and department initiatives.
Who We’re Looking For
We are looking for a highly motivated candidate with strong analytical skills to evaluate program performance and ensure regulatory compliance. The ideal candidate should also have excellent communication skills, technical proficiency, and the ability to solve problems efficiently. They should be able to handle multiple priorities under tight deadlines while maintaining high professionalism. The candidate should also be adaptable, a team player, and willing to travel. We are searching for an individual with diverse skills and regulatory knowledge who can take a proactive approach to significantly impact the quality assurance and compliance of Career and Adult Education.
Knowledge, Skills, and Abilities
Highly developed analytical skills.
Exceptional communication skills.
Proficient technical skills.
Comprehensive understanding of regulatory knowledge.
Proven project management experience.
Outstanding problem-solving abilities.
In-depth knowledge of auditing principles.
Confident public speaking skills.
Expertise in program monitoring.
Strong risk assessment capabilities.
Microsoft Office software, including Outlook, Word, PowerPoint, and Excel.
Minimum Qualifications:
3-5 years of experience in program monitoring and quality assurance.
Demonstrated ability to address large audiences and confidently engage in public speaking engagements.
Must be able to travel as needed.
Preferred Qualifications
- Experience in compliance and regulatory monitoring.
Proficiency in data analysis software and tools.
Experience in training and development of staff in quality assurance processes.
Experience working with diverse stakeholder groups.
Educational Substitutions
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A bachelor’s degree from an accredited college or university.
APPLICATION INFORMATION & REQUIREMENTS
Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:
Work History (entered with the most recent/current listed first:
Any and all State of Florida jobs
Any and all Florida University jobs
All periods of employment from high school graduation
Periods of unemployment
Gaps 3 months or more*
Education
Volunteer Experience
Include supervisor names and phone numbers including current place of employment.
- Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It isunacceptableto use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.
If claiming Veteran’s Preference (https://www.dms.myflorida.com/content/download/130394/809960/2017-004AdministrationofVeterans) , candidate MUST attach supporting documentation (DD214).
If claiming Right to First Interview (https://www.flrules.org/gateway/ruleno.asp?id=60L-33.004&Section=0) , candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
All documentation is due by the close of the vacancy announcement.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
*State Group Insurance coverage options+
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
*We care about the success of our employees.
*We care about the success of our clients.
*We are always improving our technology, our tools, our customer’s experiences and ourselves.
*A rewarding experience for reliable, compassionate and professional employees.
LEAVE INFORMATION: (CS)
+ + Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.
SPECIAL REQUIREMENTS:
You will be required to provide your Social Security Number to conduct required verifications.
Selective Services System (SSS)
Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Social Security website (http://www.sss.gov/) .
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Tallahassee