Job Information
J&J Family of Companies Executive Assistant in Shanghai, China
Executive Assistant - 2406179637W
Description
Ø Provide administrative support to CFO
§ Manage CFO business calendar with high efficiency.
§ Support business trip, including flight and accommodation booking, ground transportation, visa application, follow up meeting/visiting schedules, materials preparation, etc. Administrative support for international assignee.
§ Coordinate meetings, including coordinate meeting conflicts, set up meeting invites, agenda preparation, meeting materials, and other logistics support.
§ Follow up on CFO assigned tasks.
§ Prepare CFO T&E expenses claim reports.
§ Support CFO sign off process and preview signature documents etc as need.
§ Support on department budget planning and monitoring.
§ Any other tasks assigned by CFO.
Ø Provide operational support to finance team
§ Support on meetings and activities, such as leadership meeting, department all hands meeting, annual meeting, cross-function meeting, regional finance meeting, team building, etc.
§ Support on department operational works, such as purchase order, payment, accrual, audit support, etc.
§ Participate in One China Finance projects as need.
§ Act as finance coordinator, assist good collaboration with other departments -- share information and take actions back to finance team.
§ Design and regularly publish finance communication.
§ Support finance audit logistics.
§ Provide administrative support to Global or APAC leaders China visit trip; visitor support.
Qualifications
Qualifications
§ Bachelor’s degree (or above) with minimum of 5 year relevant working experience in MNC.
§ Good communication skills
§ Detail oriented. Strong sense of responsibility and urgency. Ability to multi-task.
§ Excellent in both written & spoken English.
§ Proficient command of MS Office tools, especially Word, Excel and PowerPoint.
Primary Location Asia Pacific-China-Shanghai-Shanghai
Organization Johnson & Johnson Medical Shanghai Ltd. (7055)
Job Function Administration & Secretarial
Req ID: 2406179637W
J&J Family of Companies
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