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Req #: 233691

Department: UW ADVANCEMENT: UW BOTHELL

Job Location Detail: Hybrid Eligible - 3 days in office, 2 days of telework

Posting Date: 04/29/2024

Closing Info: Open Until Filled

Salary: $5,424-$5,720 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf) Priority consideration will be given to applications completed by 5/13/2024.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world’s greatest public university, as measured by positive impact—guides everything we do in University Advancement (https://www.washington.edu/advancement/) . Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.

This starts with creating a culture of belonging ( https://www.washington.edu/advancement/ua-dei-visions-values-and-actions/) within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.

Located in the heart of the Puget Sound region, the University of Washington Bothell is one of three campuses of the University of Washington. The Bothell campus is known for providing participatory experiences grounded in hands-on and community-engaged learning.

UW Bothell values hiring staff and faculty who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.

In alignment with central UW Advancement, the University of Washington Bothell Advancement team is committed to deepening relationships with supporters through meaningful stewardship that is both community-centric and donor focused. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.

The University of Washington Bothell has an exciting opening for a Development Services Officer. This is a full-time, permanent position.

Reporting to the Director of Donor Services & Development Operations, this role is responsible for implementing strategic stewardship experiences for UW Bothell donors and volunteers. Stewardship activities include reporting philanthropic impact, recognizing donor support, managing events and upholding fiscal responsibilities.

As part of the UW Bothell Advancement team, the Development Services Officer will support the mission and values of the University while helping fundraisers and campus leadership cultivate relationships with donors, alumni, volunteers and the greater UW Bothell community. In addition to communicating with supporters, the Development Services Officer works in collaboration with internal audiences including the Office of the Chancellor, faculty and staff in all five UW Bothell schools and administrative divisions, and central University Advancement colleagues. This position also serves as a donor services liaison with the UW Bothell Annual Giving, Alumni Engagement and Special Event teams.

What You Will Do: Stewardship and Gift Acknowledgement (50%)

•Manage the gift acknowledgment process, including drafting letters and emails on behalf of campus leadership and development officers. •Collaborate with fundraisers and annual giving colleagues to anticipate and prepare custom stewardship opportunities for upcoming solicitations and campaigns. •Coordinate the production of student scholarship recipient thank you letters for donors. •Prepare special occasion communications, such as birthday and holiday cards, for supporters and volunteers on behalf of UW Bothell Advancement and campus leadership. •Support the Director of Donor Services and Development Operations in producing high-touch donor stewardship experiences, such as for special events or milestones. •Support the Advancement Writer in preparing donor briefings, proposals, impact reports and other donor facing communications, as needed.

Gift Processing, Gift Reporting, & Data Management (20%)

•Process incoming gifts and pledges in accordance with UW procedures. •Monitor outstanding gift pledges and provide updates on fiscal deadlines to the Advancement Team, as needed. •Manage both regularly scheduled and ad hoc gift reports using Advancement databases and reporting tools. •Maintain and update records in the central donor and alumni database, including donor activities and contact information. •Communicate with academic and administrative leaders regarding gifts in their area. Serve as a point of contact for administrators, deans and finance teams regarding gift budgets and policies.

Events (15%)

•Coordinate with UW Bothell Advancement colleagues and other campus partners to support donor, volunteer and alumni events, particularly those focused on cultivation and stewardship experiences. •Provide fundraisers and Advancement leadership with donor, volunteer and alumni data and reports to support strategic audience development and event invitation lists. •Draft event invitations, manage RSVPs and coordinate guest communications for development events. •File contact reports for event attendees using Advancement database and reporting tools. •Support the Executive Assistant to the Vice Chancellor in planning quarterly Advisory Board meetings. •Collaborate with the UW Bothell Advancement Events team and the Alumni Engagement team to assist with event logistics, including set-up, registration and break-down of events, as needed.

Administrative Support (10%)

•Provide general administrative support for the development team. •Provide calendar support for the Associate Vice Chancellor. •Assist with procurement card reconciliation for the Associate Vice Chancellor.

Other Duties as Assigned (5%)

•Work with the University Advancement Philanthropic Recognition Programs team to coordinate central stewardship efforts. •Serve as a UW Bothell representative at University-wide monthly Stewardship Network meetings. •Supervise a Donor Services student employee who will assist with gift acknowledgements and events.

MINIMUM REQUIREMENTS

Bachelor's degree in communications, business or related field AND two years of experience in advancement/development, fundraising or related fields such as non-profit, event management, marketing/communications, and administrative support.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. What You Bring:

•Strong computer skills, including proficiency with relational databases, Microsoft Office, including Dynamics, and digital communication platforms for correspondence, reports and data management. •Knowledge of document management principles and systems. •Demonstrated ability to build and maintain positive relationships with both colleagues and external supporters of UW Bothell. •Excellent written and verbal communication skills. •Sensitivity to the complexity of donor-University relationships, as well as discretion and judgment to balance supporters’ vision and privacy with University obligations and fiscal policy. •Ability to work independently, problem solve, set priorities and handle multiple projects efficiently and effectively. •Knowledge of alumni relations/development/advancement principles, and awareness of how the field is evolving to broaden resource development opportunities and enhance philanthropic access and inclusivity. •Demonstrated commitment and interest in creating and contributing to an inclusive, diverse and equitable workplace.

What You Can Expect:

Cubicle/open workspace environment which may result in higher levels of noise and visual distractions. •Some evening and weekend hours required, as necessary. •Occasional local travel expected.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your “My Jobs” page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.