State of Oregon Program Analyst 1 - Cost Allocation Specialist in Salem, Oregon

Program Analyst 1 - Cost Allocation Specialist



Program Analyst 1 - Cost Allocation Specialist


$3,431.00 - $4,996.00 Monthly


Salem, OR

Job Type



Oregon Health Authority-Oregon State Hospital

Job Number



3/25/2018 11:59 PM Pacific

  • Description

  • Benefits

  • Questions


The Oregon Health Authority is expanding the Oregon State Hospital's infrastructure and currently has a fantastic opportunity for a program analyst with Cost Allocation experience to join an excellent team and work to advance their operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians.

The Oregon State Hospital (OSH) provides patient-centered psychiatric treatment for adults with mental illness from throughout the state. The hospital's primary goal is to help people recover from their illness and return to their lives in the community. Employees play an essential role in achieving the hospital's vision to be a psychiatric hospital that inspires hope, promotes safety and supports recovery for all.

What you will do!

The primary purpose of this position is to monitor, record, and report hospital related cost allocations for various departments and units for the Centers for Medicare & Medicaid Services (CMS) Medicare Cost Report. This information is used to provide required documentation and statistical allocation data which is required under Medicare regulations which set forth the principles for determining the reasonable costs of provider services provided under the Inpatient Psychiatric Facility Prospective Payment System (IPF PPS).

This position will be responsible for training the staff in the Centralized Timekeeping Office and perform audits of work.

What's in it for you?

Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. Don't delay, apply today!

This is a permanent, full-time position and is represented by SEIU.

This position will be located at 2600 Center Street NE in Salem, Oregon.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. Please note that if you apply for this position, Oregon State Hospital is a 24 hour, 7 days a week facility. If you are offered a position the shift could be a day, swing, night or weekend shift based upon the facility's needs at that time.

Duties & Responsibilities

Major duties include, but are not limited to:


  • Ensure compliance with all policies, rules and regulations regarding the accurate reporting of time for Federal and State labor laws, and for the requirements related to the cost allocation methods for the CMS-2552-10 cost report.

  • Develop procedures and methods which are set forth by CMS for reporting allowable expenditures related to salary expenditures for reimbursement under the Medicare Cost Reporting and IPF PPS methodologies.

  • Coordinate with the Medicare Administrative Contractor (MAC) as needed to request clarifying instructions and guidance for cost allocation supporting documentation.


  • Develop, implement and processes, timekeeping procedures, internal controls and audit reviews for the legal record of time to be compliant with Federal and State rules and regulations, collective bargaining agreements, FMLA/OFLA/SAIF regulations, etc.

  • Develop and compile performance measures, reports and metrics showing progress and areas for improvement for the timekeeping at the hospital.

  • Research and gather best practices to make recommendations for improvement and system enhancements.


  • Perform timekeeping audits to ensure accurate and appropriate records are maintained and appropriate pay coding is accurate.

  • Verify and validate accuracy of employee's schedules and time coding in the OSH electronic time and attendance system (API).

  • Play a key role in development, implementation, and system design improvements of the API system.


  • Facilitate training and education for organizational leadership, management, internal staff, and stakeholders related to API, staffing and scheduling and timekeeping.

  • Develop documentation and training materials communication and implementation.

  • Facilitate NEO (New Employee Orientation) trainings.

  • Train all new timekeepers in the Centralized Timekeeping Office.


Typical office environment requiring extensive use of computers and telephones. Occasional contact with angry or confused employees, patients, and/or other agency representatives. Work hours are subject to change with minimal notice.

You must have a valid driver's license with an acceptable driving record. If not, you must be able to provide an alternate method of transportation.

Qualifications, Required & Requested Skills

The work experience section of your application must include a clear description of your experience in order to determine if you meet the required skills (minimum and special qualifications) and at what level you meet the requested skills (desired attributes). Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your application form or, if requested, your resume. Supplemental materials such as cover letters and/or a resume will NOT be reviewed or used to determine candidates' qualifications unless the posting specifically states those materials are required from applicants.


A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to Finance.


Any combination of experience or education equivalent to three years technical-level experience administering, researching, and obtaining complete and accurate information for a financial project or program in a health care setting.

Note: Transcripts are required to be attached to your application if you are using education or coursework to meet the minimum qualifications. Transcripts must be from an accredited institution and clearly show 1) your name; 2) the name and address of the institution; 3) the degree received and; 4) required courses completed with a passing grade. For application purposes, photocopies are acceptable; however official or original documents may be requested to validate education.


  • Skill in using a personal computer to enter and retrieve information, including word processing, electronic mail, and databases.

  • Basic knowledge of payroll laws, coding, rules and regulations.

  • Advanced knowledge of bargaining agreements.

  • Knowledge of CMS Medicare Cost Reporting.

  • Subject matter expert with the use of API, the electronic time management system.

  • Experience promoting a culturally competent and diverse work environment.

Applicants that meet the minimum qualifications and most closely match the Requested Skills will be invited for an interview.

Additional Information


To apply, please follow these steps.

  • Complete the application. We will not accept a resume or position description in place of a completed application. Because of the volume of applications we receive, we do not review any attachments that we do not ask for.

  • The work experience and/or education section of your application must clearly demonstrate how you meet all of the minimum and special qualifications listed above. If it does not, we are required to disqualify it.

  • Complete the supplemental questions. Answers to the supplemental questions must be substantiated with the experience you listed in the work experience section of the application. If you say you have 10 years of experience in customer service, but don't show 10 years of experience in the application, you may be disqualified.

Caution: If you fail to follow these instructions, your application will be disqualified. Incomplete or late applications will not be considered.


If you are offered employment, the offer will be contingent upon the outcome of a reference check, an abuse check, criminal records check and driving records check. The information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.

Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test.


If you are an eligible veteran and wish to claim veterans' preference points AND you also meet the minimum qualifications for this position, the points will be added to your score. To receive veterans' preference points you MUST attach the following required documentation to your electronic application.

A copy of your DD214/DD215 form; OR a letter from the US Dept. of Veterans Affairs indicating you receive a non-service connected pension for the five (5) point preference.

A copy of your DD214/DD215 form; AND a copy of your veterans' disability preference letter from the Dept. of Veterans Affairs for the ten (10) point preference.

For more information on veterans' preference points visit, and select veterans' preference.


If you need assistance to participate in the application process, you are encouraged to call Luke Curtis at 503-945-2887 (voice) 8:00 a.m. to 4:30 p.m. (Pacific Time) Monday through Friday. TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900.

For technical support, please call toll free 1-855-524-5627, for customer service assistance.


The Oregon Health Authority (OHA) includes most of the state's health care programs, including Public Health, Health Policy and Analytics, Health Systems Division, and Oregon State Hospital. Incorporating the state's health care programs within one agency gives the state greater purchasing and marketing power to begin tackling the issues of cost, quality, and access to care.

OHA strives to create inclusive environments that welcome and value the diversity of the people we serve. OHA fosters fairness, equity, and inclusion to create workplace environments where everyone is treated with respect and dignity regardless of race, color, religion, sex, disability, physical stature, age, national origin, sexual orientation, gender identity, marital status, political affiliation and any other factor applicable by state or federal law.

Core benefits

Medical, vision and dental insurance

  • Comprehensive medical, dental and vision plans for the employee and qualified family members

  • $5,000 in employee basic life insurance

Retirement benefits

  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

  • Employer paid defined benefit and defined contribution programs

**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

  • Sick leave earned at the rate of 8 hours per a month with no maximum accumulation

  • Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments

  • 24 hours personal leave earned each fiscal year

  • Ten paid holidays a year

The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

  • Term life (employee, spouse or domestic partner, and dependents

  • Long-term and short-term disability

  • Accidental Death and Dismemberment

  • Long-term care (self and eligible family members)

  • Flexible spending accounts

  • Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.