Job Information
Providence College Director of Operations in Providence, Rhode Island
Position Information
Position Title Director of Operations
Overview
Provide overall management for operational and service functions for Institutional Advancement, including the management and coordination of the overall day-to-day operations for organizational effectiveness and efficiency.
Essential Duties:
Plan, develop, manage, and execute the annual budgeting and planning process. Oversee monthly and quarterly assessments and forecasts of departments’ financial performance against budget, financial, and operational goals. Compile annual budget and quarterly forecasts. Identify best practices and improve internal systems with an eye toward future needs and budget realities. Implement budget guidelines and operating procedures. Supervise the day-to-day processing of purchasing, invoices, and expenses. Work with the Finance office on financial related issues.
Oversee the daily operations and general office management. Develop implementation plans to improve and standardize all aspects of operations. Manage and supervise the Administrative Coordinator of Operations and oversee the reception area. Manage and coordinate the office’s athletic-related advancement functions related to ticketing, suite management at the Amica Mutual Pavilion, and other athletic-specific activities, as necessary. Oversee the management of office inventory and logistics for monthly staff meetings. Coordinate NEASC annual assessments reporting.
Serve as the lead staff liaison with the Office of Human Resources. Maintain org chart, track open positions, and status of HR-required forms such as PDQ’s and position justification forms. Participate in short- and long-term organizational planning and strategy. Develop and maintain onboarding processes and programs to orient, educate, and train new employees to provide a smooth transition into the office. Develop and maintain off-boarding processes and procedures that ensure seamless transition planning. Coordinate with senior management to ensure processes are followed.
Collect and draft monthly newsletter updates for the Executive Office. Lead special projects at the request of the Senior Vice President.
Marginal Duties:
Perform all other duties as may be required.
Education and Experience Required
Bachelor’s Degree from an accredited institution required.
Five to seven years of related experience in higher education and/or management or an equivalent combination of education and experience.
Proficiency in Microsoft Office platform, financial budget planning, and reporting.
Ability to use good judgment, communicate effectively, and work independently.
Ability to juggle multiple tasks and establish priorities.
Excellent organizational skills and attention to detail.
Excellent leadership qualities, problem-solving, project management skills, creativity and strategic thinking.
Keen sense of confidentiality, knowledge of College policies and procedures, and excellent judgment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sitting in a normal seated position for extended periods of time.
Reaching by extending hand(s) or arm(s) in any direction.
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
Communication skills using the spoken word.
Ability to see within normal parameters.
Ability to hear within normal range.
Ability to move about.
Employee Status Full Time
Salary Grade 20 (Min. $61,075/Mid. $79,398/Max. $97,721)
Salary Information
Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.
Benefits
Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:
Promote the health and well-being of you and your family
Provide financial security while you are working
Build financial resources for retirement
Help you balance personal and work responsibilities
Provide educational opportunities for you and your family
These benefits include but are not limited to health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college paid basic life insurance and long-term disability insurance, and paid time off. To learn more, please visit our Employee Benefits website by clicking the following link: https://human-resources.providence.edu/benefits/
Union Status Non-Union
Shift:
If other, please enter regular schedule.
EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.
Posting Detail Information
Requisition Number AS915P
Closing Date
Open Until Filled
Special Instructions to Applicants
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
Required Documents
Resume
Cover Letter
Optional Documents