Johnstone Supply - Corpor Accounts Payable Specialist in Portland, Oregon

Johnstone Supply, Inc., the nation’s largest HVACR distribution Cooperative, has a great opportunity for an Accounts Payable Specialist to join our Corporate team in Portland, OR. Johnstone has been in business for over 60 years and has grown in to an industry leader. We work with some of the largest companies in the world, including Honeywell, Nest Labs, Johnson Controls, and Fujitsu, and maintain our small, family-like work environment and culture of service.

As a member of the Accounting team, the Accounts Payable Specialist will join a team responsible providing support to the cooperative and its members by ensuring accurate and timely payment of invoices, reconciling vendor statements, and providing exceptional customer service.

The ideal candidate will have:

  • Strong computer skills; including proficiency in Microsoft Office programs (Word, Excel, Outlook).

  • Ability to add, subtract, multiply, and divide in all units of measures, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, rate, ratio, and percentage.

  • Self-Starting and Detail Oriented

  • Strong analytical/problem-solving skills: listening to, interpreting, and meeting the needs of others; diagnosing and rectifying problems.

  • Ability to recognize priorities and organize workload accordingly.

  • Ability to follow standard procedures.

  • Ability to demonstrate considerable tact and diplomacy in dealing with others.

  • Strong Interpersonal Skills: Ability to listen and converse in a clear, concise, and professional manner.

  • High school diploma or general education degree (GED); one year related experience or training; or equivalent combination of education and experience.

Primary responsibilities include:

  • Prepare invoices/credits from vendors for payment by: verifying accuracy, contacting vendors, Product Management, or DC’s for information as needed. Working with vendors to resolve billing questions. Invoices may be processed manually or via Electronic Data Interchange (EDI).

  • Prepare incoming and outgoing freight bills Prepares documentation to debit freight carriers or stores as instructed by the Traffic Department. Processes debits to carriers and passes debits to stores over to Accounts Receivable for billing.

  • Assists in weekly check runs

  • Maintains files according to document retention guidelines.

  • Reconcile vendor statements and resolve open or aged invoices.

  • Research and resolve un-invoiced receipts and unmatched invoices.

  • Ensure adherence to all Accounts Payable policy and procedures

  • Assist Accounts Payable Manager in providing information for year-end audit as directed.

  • Carries out any other functions assigned by the Accounts Payable Manager.

Johnstone offers a competitive wage; medical, dental and vision insurance, 401(k), generous Paid Time Off; convenient location from I-205 & Airport Way; and a great work environment. EOE