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University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Commuter Benefits Program Manager, Parking & Commuter Services

Job Profile Title

Manager B, Business and Finance, Business Services

Job Description Summary

Reporting to the Senior Director, Business Services, the Commuter Benefits Program Manager is responsible for leading the provision of services and processes offered to eligible University employees through the enhanced University's Commuter Benefits programs.

This University supported initiative promotes discounts for public transportation and a variety of products that are utilized by commuting faculty, staff, and students. This position will provide direct oversight, dedicated customer-facing and administrative support, will serve as the primary point of contact to the vendor(s) who power the program, and act as the primary liaison with the internal departments who support the commuter benefits program including Payroll, the Employee Solution Center, and others.

The position requires a high attention to detail, especially surrounding the audit and reconciliation of data, while also providing strong guidance and customer support on eligibility requirements, processes and policies.

Job Description

Job Responsibilities

• Receive reconciliation documentation from divisional finance colleagues and partner to resolve discrepancies in a timely manner, that maintains a high level of customer service and accurately accounts for revenue. Monitor and meet all deadlines for reconciliation and payroll resolutions.

• Manage the bike commuter reimbursement program including communication, marketing, and reimbursement approvals.

• Generate daily, weekly, and monthly reports on the overall performance of the commuter benefits program. Adjust reports as needed and provide recommendations for transparent reporting to divisional and University stakeholders.

• Primary liaison between third-party transit benefit providers and the University for customer service-related concerns, contract management, and regular business operations. Represent the department to providers in all operational meetings and serve as the department's "eyes and ears" within the commuter community.

• Participate in University Resource Fairs and other campus events to provide information and answer questions on the commuter benefits program.

• Review, investigate, and adjudicate customer concerns related to eligibility, payroll, and access to the transit benefits portal.

• Maintain an accurate customer management system to quickly identify customer patterns and escalate as appropriate to management.

• Other duties and responsibilities as assigned.

Qualifications & Requirements

• A bachelor's degree is required, with 2-3 years of experience in an administrative role. 3-5 years of experience, preferred.

• Excellent written and oral communication.

• Proficient in Microsoft Office and its cloud-based products.

• Excellent attention to detail.

• Possess a high degree of multitasking ability.

• Ability to work independently and as part of a team.

• Strong demonstrated computer literacy skills and ability to learn and navigate multiple systems.

• Demonstrated ability to identify variations and exceptions within a business process.

• Demonstrates ownership and accountability of projects and tasks from end-to-end.

Familiarity with IRS regulations on Transportation Fringe Benefit programs is highly desirable.

About Penn's Commuter Benefits Programs

The University's commuter programs accommodate a variety of circumstances and include discounted, pre-tax purchases of commuter passes and cards that can be used for the integrated network of transit systems that serve Penn's campus.

For more information on all our public transportation commuter products, visit: Penn's Commuter Benefits Programs (http://cms.business-services.upenn.edu/transportation/permits-passes/commuter-passes.html)

About the Division of Business Services

The Business Service Division (BSD) supports the individual and collective needs of the Penn community by promoting a hospitable, customer-friendly campus environment through the provision of mission-critical services and essential operations. BSD’s mission is to provide high-quality service in a fiscally responsible manner. Currently, the Division is focused on three major initiatives:

• Revenue growth/retention through improved marketing efforts, extended services, and development of new distribution channels.

• Driving productivity for the Division and its customers through the better use of technology.

• Enhancing service offerings through upgrades and expansions of facilities.​

For more information on BSD visit: https://www.business-services.upenn.edu/

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Business Services

Pay Range

$43,919.00 - $70,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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  To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

  The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.