Job Information
ZGF Architects Project Administrator in New York, New York
ZGF is seeking a Project Administrator to join our team in our New York, NY office. We are seeking, self-motivated individuals, who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator.
As a Project Administrator, you will….
Work collaboratively with project teams, other project administrators, and firm leadership
Prepare, process and track all project-related documents (some of which include fee proposals, contracts change orders, document releases, payment applications and certificates of substantial completion)
Route Submittals, RFIs and other documents for issuance and maintain accurate logs per an established system
Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)
Set up and maintain project files per established procedures
Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint
Schedule and arrange project meetings, including room setup, coordination of food and beverage needs and conference room cleanup
Arrange domestic and international travel and associated logistics
Accurately route and handle incoming and outgoing calls, email and shipments
Assist with general office and front desk duties as needed to support the administration team
Qualifications:
Bachelor’s degree preferred
Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred)
Meticulous organizational and filing skills
Excellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of the organization
Able to work independently and efficiently in a competing deadline sensitive environment
Adept at meeting daily work requirements while maintaining effective work relationships with team members
Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
Ability to work in multiple computer programs simultaneously
Proficiency in Microsoft Office Suite required
Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign or Affinity Designer preferred; AIA Contract Document software experience a plus
Demonstrated aptitude for learning new software
Knowledge of architectural/engineering terminology desired
Base Salary Range
$60,000/yr - $85,000/yr
Benefits
ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs and a hybrid work environment.
Reports To:
Project Administrative Manager
Project Manager(s) for specific project matters
Apply With:
Cover letter
Resume
ZGF Architects LLP is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online posting cover letter and resume
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