Job Information
AON Executive Assistant in New York, New York
Executive Assistant
Aon has an exciting career opportunity for an experienced Executive Assistant in our New York City office. This highly visible role offers diverse responsibilities supporting a senior level executive with opportunity and exposure to interface with Aon leadership. You will be a critical, day-to-day partner to the executive and interact with global internal and external stakeholders
Aon is in the business of better decisions .
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
You will be experienced in handling a wide range of administrative and executive support related tasks, be exceedingly well organized and flexible and enjoy a very fast paced and rapidly changing environment. You must be able to function effectively in a matrixed, corporate environment and take a very proactive and thoughtful approach to tasks and strategy. Your ability to be resourceful will allow you to be successful.
Adapting to change, shifting priorities, and new situations, the Executive Assistant should possess the skills and ability to partner with leaders on confidential matters, communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment.
Manage executive’s calendar and emails and create and maintain Distribution Groups
Research and book travel arrangements, (domestic and international) and prepare and submit expense reports.
Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering (local or international)
Research and book travel arrangements and prepare and submit expense reports
Schedules, and facilitates meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if necessary
Acts as a primary point of contact -takes initiative, leverages network of resources
Prepares, produces, and proofreads advanced level presentations and correspondence, graphic presentations, and other documents
Maintains OneDrive files, databases, Teams, or SharePoint sites as applicable
Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
Acts as liaison between the executive and their colleagues, clients, and other stakeholders
Assists with overflow work from other areas of the business; provide backup support to other EAs as necessary
Actively participates in leadership meetings for follow ups and note taking when applicable
Coordinates projects and works independently
The Executive Assistant responds promptly, thoughtfully, and effectively to work requests from senior leaders.
This list is not all-inclusive; other tasks may vary based on business need
Skills and experience that will lead to success
Displays exceptional customer service skills and attention to detail
Superior writing skills—grammar, punctuation, spelling, and proofreading
Superior verbal and written communication skills
Self-motivated, team player with ability to work independently under minimal supervision
Demonstrates discretion on highly confidential matters
Maintains a high level of confidentiality
Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude
Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality
Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
Minimum of 6+ years of relevant executive assistant experience
Education:
High School degree or equivalent years of industry experience. Bachelor’s degree a plus.
The salary range for this position (intended for U.S. applicants) is $100,000 to $120,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location.
How we support our colleagues
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
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2542066
Executive Assistant
Aon has an exciting career opportunity for an experienced Executive Assistant in our New York City office. This highly visible role offers diverse responsibilities supporting a senior level executive with opportunity and exposure to interface with Aon leadership. You will be a critical, day-to-day partner to the executive and interact with global internal and external stakeholders
Aon is in the business of better decisions .
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
You will be experienced in handling a wide range of administrative and executive support related tasks, be exceedingly well organized and flexible and enjoy a very fast paced and rapidly changing environment. You must be able to function effectively in a matrixed, corporate environment and take a very proactive and thoughtful approach to tasks and strategy. Your ability to be resourceful will allow you to be successful.
Adapting to change, shifting priorities, and new situations, the Executive Assistant should possess the skills and ability to partner with leaders on confidential matters, communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment.
Manage executive’s calendar and emails and create and maintain Distribution Groups
Research and book travel arrangements, (domestic and international) and prepare and submit expense reports.
Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering (local or international)
Research and book travel arrangements and prepare and submit expense reports
Schedules, and facilitates meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if necessary
Acts as a primary point of contact -takes initiative, leverages network of resources
Prepares, produces, and proofreads advanced level presentations and correspondence, graphic presentations, and other documents
Maintains OneDrive files, databases, Teams, or SharePoint sites as applicable
Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
Acts as liaison between the executive and their colleagues, clients, and other stakeholders
Assists with overflow work from other areas of the business; provide backup support to other EAs as necessary
Actively participates in leadership meetings for follow ups and note taking when applicable
Coordinates projects and works independently
The Executive Assistant responds promptly, thoughtfully, and effectively to work requests from senior leaders.
This list is not all-inclusive; other tasks may vary based on business need
Skills and experience that will lead to success
Displays exceptional customer service skills and attention to detail
Superior writing skills—grammar, punctuation, spelling, and proofreading
Superior verbal and written communication skills
Self-motivated, team player with ability to work independently under minimal supervision
Demonstrates discretion on highly confidential matters
Maintains a high level of confidentiality
Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude
Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality
Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
Minimum of 6+ years of relevant executive assistant experience
Education:
High School degree or equivalent years of industry experience. Bachelor’s degree a plus.
The salary range for this position (intended for U.S. applicants) is $100,000 to $120,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location.
How we support our colleagues
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
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