Academy Sports + Outdoors Events Specialist in Katy, Texas

Come work at a place where we take pride in creating a workplace environment that values hard work, commitment, and growth.

Job Description

Education:

  • High School diploma or equivalent required

  • Bachelor’s degree in Business Administration, Event Management, Hospitality Management, or relevant field of study preferred

Work Experiences:

  • 3+ years of working experience, preferably with 2 years related experience (event management) years of Event Planning or similar field experience

Skills:

  • Strong time management skills, ability to support multiple projects, and effectively manage a large volume of work

  • Quickly learns new skills and adapts to an ever changing environment

  • Strategic and analytical, with creative resolution and problem-solving abilities

  • Remains organized, pays strict attention to detail, and meets critical deadlines within a high volume, fast-paced environment

  • Works cross functionally to gain alignment with key stakeholders on complex challenges

  • Self-motivated, with the ability to meet and exceed position requirements under minimal direction and supervision

  • Excellent interpersonal, listening, written, and verbal communication skills, interfacing effectively with individuals at various levels, both internal and external

  • Proficient use of Microsoft Office programs, including Microsoft Word, Excel, PowerPoint

Responsibilities:

  • Assist with development and execution of Academy events and associated travel

  • Lead logistics planning for smaller events, such as store rallies, and assist in planning logistics for larger events, such as our Store Directors’ Conference.

  • Act as liaison with internal and external stakeholders: provide pre-planning logistics management and event coordination as needed to ensure satisfaction of participants while resolving any problems that may arise (pre planning and onsite support).

  • Negotiate and finalize venue contracts, payments, and other event / travel documents.

  • Create event registration and maintain accurate records of team members’ names, details, and special requests.

  • Create and confirm travel details including rooming lists, ground transportation, event function sheets, etc.

  • Coordinate with the Marketing team to design and produce creative materials and consistently branded communication for events.

  • Coordination of meetings and events ensuring customer satisfaction in a cost effective fashion.

  • Follow event planning process, meeting deadlines, and tracking progress throughout.

  • Create and send accurate pre-event documents to invitees.

  • Using Excel, produce and prepare pricing analyses and reconcile and allocate budget data and billing related to programs.

  • Collect and organize receipts / invoices for record reconciliation.

  • Create and maintain partnerships with stakeholders throughout the organization to meet their needs for events.

  • Build and maintain professional and productive partnerships with vendors.

  • Develop and support meeting best practices information and materials.

  • Learn and adhere to company work hours, policies, procedures, and rules governing professional staff behavior.

  • Responsibilities may change; team member may be required to perform other duties as assigned.

Physical Requirements & Attendance

  • Up to 25% travel, as needed

  • Ability to work flexible hours, including nights, weekends and holidays, if necessary

  • Acceptable level of hearing and vision to perform job duties

Full time

Equal Opportunity Employer

Academy® Sports + Outdoors is one of the nation’s largest sporting goods and outdoor retailers. It’s no surprise that we not only know how to create experiences for our customers, but for our team members as well. Understanding our people and the things that matter to them the most has been at the core of the Academy® culture for over 70 years. With over 22,000+ team members, we take pride in creating a workplace environment that values hard work, commitment, and growth.