Job Information
Geo-Technology Associates, Inc. Office Manager in Charlotte, North Carolina
Geo-Technology Associates, Inc. (GTA) is currently seeking an experienced Office Manager / Administrative Professional for our Charlotte, North Carolina office. This position will assist the Branch Manager with general operations of our 25-to-30-person consulting/engineering office.
Successful candidates should have 5 years' administrative experience in a professional office setting, preferably with an engineering services firm. This position interacts with and supports our partners, senior managers and other staff. Hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.
The responsibilities for this position include, but are not limited to:
Oversee and support all administrative duties in the office
Develop and implement office policies and procedures
Identify and implement opportunities for process and office management improvements
Facilitate maintenance and repair of office equipment
Perform high-volume and accurate project/contract entry into BST software
Develop and maintain beneficial relationships with external clients and internal team members
Communicate regularly with managers and billing staff regarding payment issues
Follow up on invoices/payments with clients
Manage office supplies inventory and place orders as necessary
Receive, sort and manage incoming/outgoing mail, deliveries and Fedex
Assist with on-boarding new employees
Coordinate office social activities
Office/Operations Manager Job Requirements:
5 years of experience in a professional office setting
High school diploma or college degree
Strong communication skills (verbal and written)
Excellent time management and organizational abilities
Superior proofreading and editing skills
Team player with the ability to work independently
High proficiency in Excel, Word, PowerPoint, Adobe & Outlook
Detail-oriented with self-review capabilities
Ability to perform repetitive tasks with consistency and accuracy
Technical writing experience a plus
Positive, can-do attitude!
GTA offers a comprehensive benefits package which includes:
Competitive Salary and Paid Time Off
Yearly bonus potential
Medical, Dental, Vision, Health Savings Account, Flexible Spending
Life Insurance, Short and Long Term Disability Insurance
401(k) with Company Match
Educational Assistance Program
Company picnics and events and a great working environment!
We ensure nondiscrimination and equal employment opportunity in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964, and all revisions and addendums thereof.