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**Essential Job Functions:

The purpose of this position is to perform financial, administrative and clerical activities in support of Carmel Utilities operations.**

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Answers telephone calls and greets visitors; responds to routine questions, complaints and requests for service; provides information and assistance related to department functions, activities, fees, procedures and forms; initiates problem resolution for more complex issues.
• Provides assistance and information related to department functions, activities, fees, procedures, forms or other issues; responds to routine questions, complaints, or requests for service; initiates problem resolution.
• Receives payments for fees or services; records transactions and issues receipts; prepares bank deposits.
• Performs a variety of accounting and bookkeeping functions such as balancing accounts, reconciling ledger accounts, compiling and balancing reports, processing monthly fund transfers, preparing worksheets and researching financial discrepancies.
• Maintains files of financial records and activities.
• Maintains electronic and/or paper records of department activities; tracks various activities for operational and statistical purposes.
• Assists in preparation and administration of departments annual budget; reviews expenditures and reconciles budget reports.
• Assists with processing bi-weekly payroll; verifies and records data from time sheets and updates attendance and paid leave records.
• Performs a variety of miscellaneous clerical functions, including typing forms, letters and reports, making copies, preparing outgoing mail and opening and distributing incoming mail.
• Maintains inventory levels of equipment and supplies related to water treatment operations, including chemicals, replacement parts and miscellaneous equipment; requests quotes and places orders for new or replacement materials.
• Processes claim vouchers for review and payment.
• Maintains inventory of Departments capital assets; records new assets with Controllers office for accounting purposes.
• Generates various manual or computerized activity, financial and statistical reports; submits reports to appropriate individuals or agencies and maintains Department files.

Non-essential Job Functions:

• Performs other related duties as required.

Knowledge, Skills and Abilities:

• Knowledge of government budgeting, accounting, purchasing, personnel and operating policies and procedures.
• Ability to compile, record, and tabulate data.
• Ability to utilize a variety of reference and descriptive data and information.
• Ability to exercise discretion in identifying and selecting from alternative courses of action.
• Ability to communicate effectively; includes ability to speak and write clearly andto interact with others to exchange information and resolve problems.
• Ability to perform addition, subtraction, multiplication and division, and to calculate decimals and percentages.
• Ability to operate a personal computer, utilizing word processing, spreadsheet, database management, paging, camera control, mapping, permitting and other software applications as may be necessary to perform essential job functions.
• Ability to utilize a variety of equipment and associated with administrative functions, such as a copier, printer, fax machine and shredder.
• Ability to exert light physical effort, which may involve the lifting, carrying, pushing and/or pulling of objects and materials weighing 5-10 pounds.
• Ability to work extended periods of time at a keyboard or workstation.
• Essential functions are regularly performed without exposure to adverse environmental conditions.

Qualifications Required to Perform Essential Job Functions:

• High school diploma or GED, supplemented by vocational training in bookkeeping and personal computer operations.
• Three (3) to five (5) years experience that includes progressive responsibility in office work, basic bookkeeping and personal computer operations.
• Or any equivalent combination of education, training and experience that provides the requisite knowledge, skills and abilities for this position.

The City of Carmel, Indiana, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities.