Veterans Affairs, Veterans Health Administration Purchasing Agent in Madison, Wisconsin

Job Overview

Job Overview

Vacancy Identification Number (VIN):1998684

Who May Apply: Status Candidates (Merit Promotion and VEOA Eligibles)

A Financial Disclosure Report does not need to be filed.

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact on the last page of the JOA for information on how to apply under this appointment authority via the Selective Placement Coordinator.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitionsdocument.


The Purchasing Agent position is located in the Engineering Services of the William S. Middleton Memorial Veterans Hospital, Madison WI. The Purchasing agent will perform work acquiring supplies and services through small purchase procedures and/or delivery orders.The incumbent has the responsibility for work leading to the purchase of a wide variety of the specialized and non-standard supplies, services, equipment, and systems that support the program and its full range of activities.


  • Serves as the primary purchasing agent for the service, reviewing and processing each purchase order request in accordance with applicable federal procurement regulations and directives.

  • Maintains associated records and performs all required certification and reconciliation actions for all purchases.

  • Analyzes purchase order requests for accuracy of data, unit prices, totals, validity, and budget and expenditure limitations certifying fund availability to cover all obligations before preparing the forms and/or processing credit card micro-purchase.

  • Communicates with other services/sections, and engineering shops to resolve questions on purchase order requests and conduct follow-up on delayed orders.

  • Coordinates all purchasing actions with Control Point Maintenance activities identified above, to ensure spending does not exceed established budget levels.

  • Procures non-standard hospital Engineering supplies and services to assure rapid delivery of goods and services in direct support of the Madison VA Hospital.

  • Initiates requisitions, purchase orders, purchase card orders, and delivery orders for items necessary to maintain effective supply support through established contracts.

  • Coordinates with various chiefs of services and/or their representative regarding sources of supply or service and acceptable substitutions.

  • Performs the full range of procurement duties utilizing the Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) system.

  • Incumbent is a purchase card holder and complies with all the acquisition regulations to include, Federal, VA and local.

  • Acts in the capacity of Contracting Officer Representative (COR) for: service and emergency contracts, for utilities, vehicles and biomedical parts and services.

  • Serves as the primary receptionist for the Facilities Section, answering all incoming calls, dispatching tradesmen to service calls and emergencies, and assisting walk-in customers and contracted vendors.

  • Independently compiles and prepares monthly GSA vehicle lease reports.

  • Assists in administering the daily processing of Facilities Section work orders, including initial receipt of work request, data input, assignment of requests and computer close out upon completion.

  • Accomplishes required contract documentation upon the need for an emergency service or repair.

Work Schedule: Full-Time, Monday-Friday 8:00am-4:30pm

Position Description Title/PD#:Purchasing Agent, GS-1105-7, PD#17209O

Supervisory Status


Promotion Potential


Travel Required
  • Not Required
Relocation Authorized
  • No
Who May Apply
This job is open to…

Status Candidates (Merit Promotion and VEOA Eligibles)

Questions? This job is open to 2 groups.

Job Requirements

Job Requirements
Key Requirements
  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.
  • Selective Service Registration is required for males born after 12/31/1959.

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement.

SPECIALIZED EXPERIENCE: Must possess one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-06) in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience for this position includes, but is not limited to: knowledge of purchasing regulations, methods, procedures, and business practices to make purchases to include specialized requirements; analyzing descriptions that have unique aspects and many critical characteristics to identify problem areas in specifications or work statements; knowledge of post award procedures to discuss modifications to purchase orders; experience with being a purchase card holder; utilizing different ordering, reporting procedures, and purchasing methods depending on the type, quantity, dollar value, and urgency of the requirement; knowledge of procurement duties utilizing the Integrated Funds Distribution, Control Point Activity, Accounting and Procurement system (IFCAP); and performs a variety of receptionist, record keeping and miscellaneous duties.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Physical Requirements: Requires some physical effort such as standing, sitting, walking, or bending. There is no special physical demands.

Time-in-grade: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-07 position you must have served 52 weeks at the GS-06 level.

Security Clearance


Additional Information

Additional Information
What To Expect Next

After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package do not support your questionnaire answers, we will adjust your rating accordingly. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email (if provided); otherwise, applicants will receive a notification letter via the U.S. Postal Service. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USAJOBS account and clicking on “Application Status.” For a more detailed update of your status, click on “more information.” Information regarding applicant notification points can be found in the USAJobs Resource Center.


VA offers a comprehensive benefits package. This link provides an overview of the benefits currently offered:

This position is not suitable for Telework.

Other Information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan CTAP)provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website.

Receiving Service Credit for Earning Annual (Vacation) Leave:Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Placement Policy:The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Open & closing dates: 2017-08-11 to 2017-08-31

Salary: $40,684 to $52,893 / per year

Pay scale & grade: GS 07

Series: 1105 Purchasing

Appointment type: Permanent

Work schedule: Full Time

Job announcement number: MA-17-CV-1998684-BU

Control number: 476777900