Job Information
Kalamazoo County Government Official Document Specialist in Kalamazoo, Michigan
GENERAL SUMMARY
The purpose of this job is to analyze, record, and maintain vital records filed in the county. Processes documentation related to identification, licensure, partnerships, military service, real estate, and other legal matters. Provides customer service and assistance to county citizens. Ensures completion and validity of documentation. Organizes documentation in an electronic filing system.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Maintains and manages operations pertaining to the services offered in the Kalamazoo County ID Program.
- Examines, indexes, and verifies land documents such as mortgages, land contracts, leases, and liens for conformance to legal requirements and authenticity.
- Receipts real estate documents; assigns instrument numbers; transfers tax stamps.
- Certifies and mails recorded documents.
- Analyzes vital records and other documents; reviews for completeness; assigns file numbers; uploads to office electronic filing system.
- Provides clerical support including filing, sorting, and prioritizing incoming mail, pulling files, deciphering historical records, processing documents, and preparing correspondence.
- Responds to inquiries related to records and other office functions; directs calls as needed.
- Performs daily cash reconciliation including cash, check/money order, credit/debit card, and house account transactions.
- Coordinates effective outreach initiatives to expand awareness of the County ID program services to the community.
- Performs related work as required.
MINIMUM QUALIFICATIONS
Required Education and Experience
- 6 months + training beyond High School
- 1 to 3 years of related work experience in office administration and customer service
- Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities.
Required Licenses or Certifications
- Notary Public certification must be obtained within 6 months of hire.
VETERANS: Please provide your joint services transcript with your application.
County positions include a benefits package with medical coverage, paid leave, and much more. Available supplemental dental and vision. Defined Benefit pension after the vesting period.
TO APPLY FOR THIS POSITION:
All candidates must submit a Kalamazoo County Application for Employment accompanied by a resume. Application materials may be submitted online.